Office 365 Updates & SharePoint Online

Office 365 has rolled out a number of changes recently.  The most noteworthy that are related to SharePoint Online are highlighted below.

First, the biggest change is the replacement of the Sites tile with one named SharePoint.  

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Click on the SharePoint navigation tile and you discover another change.  SharePoint Home displays the recent sites and portals you are most active in and following, plus recommended sites and company-wide sites   See the old vs. new comparison below.

Old Version                                                                 New Version

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Clients with O365 SharePoint Online have asked:

  1. Where is the information coming from?
  2. Some of our tiles have our corporate logo as the tile’s background image and some have “box” icons with the first letter of the first two words in the site’s title.  Is there a setting I can use to make all of them present the same?
  3. There are tiles in the display that link to “Page not Found” error pages.  What’s causing that and how can I fix it?

1. Where is the information coming from?

While the presentation of the page has been updated, the data sources are still the same.   Each user sees their own set of data.   The information is stored in two lists as part of the user’s MySite functionality:

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The first list displays on Site Contents as: “MicroFeed.”  Microsoft describes the Microfeed list as “MySite MicroFeed Persistent Storage List.”

https://mysite.<Tenant Name>.com/personal/<User Name>/Lists/PublishedFeed/AllItems.aspx 

The second list, the Social list, is described as: “Provides data support to social features.”

https://mysite.<Tenant Name>.com/personal/<User Name>/Lists/Social 

Depending on the use of MySite features (following, newsfeeds, links, etc.) the Microfeed stores data via one or more items.
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Clicking into each item shows a “sub-list” of items related to displays in a user’s editable profile fields and following links.  Review the “Content Data” field of these items to see what it is storing:

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The Social list has been secured from a normal user’s ability to open this list.  Even though the user has access to the list’s Settings page and can create new views, the ability to view the list directly is blocked.

2. Some of our tiles have our corporate logo as the tile’s background image and some have “box” icons with the first letter of the first two words in the site’s title.  Is there a setting I can use to make all of them present the same?

Unfortunately, no.  If you have configured a logo file (via custom branding or the OOB setting, your site’s tiles will display the logo.   There is no setting where you can disable this.

Sites that use the OOB SharePoint Icon and O365 Groups display a “box” with the first letter of the two first words in the site’s title.   There is no setting available to alter this.

3. There are tiles in the display that link to “Page not Found” error pages.   What’s causing that and how can I fix it?

This appears to happen when a site you have followed has been deleted.  The entry in the Social and Microfeed lists is not automatically removed.

To remove the tile, click the “Star” icon to stop following the site.

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How Peters & Associates can help

Peters & Associates has been assisting organizations in solving business problems since 1981.  We can help you:

  • Assist users with new O365 features
  • Document your existing work process and design how SharePoint Search can make users more efficient when they look for information
  • Help define your Information Architecture and content Governance rules
  • Update the SharePoint Search Schema
  • Provide training and assist in user adoption
  • Provide on-going technical support for your Microsoft applications

Need help to evaluate your work processes and determine what solutions can work for you?  Drop us a line at info@peters.com.

By |2018-12-18T10:48:31-05:00December 12th, 2016|Collaboration, Office 365|Comments Off on Office 365 Updates & SharePoint Online

About the Author:

As Solution Architect at Peters & Associates, Chris Cummins is responsible for design in Peters & Associates development and business intelligence practices. This includes ensuring the team delivers to our standards of successful design, implementation, and satisfaction of our clients. He has over 25 years of industry experience, and has delivered over 375 Microsoft SharePoint projects for Peters & Associates. Chris has an undergraduate degree from the University of Illinois (Urbana), a MBA from Lewis University and industry technical and project management certifications. Chris’ primary role with our clients is aligning technical solutions to business needs.