You can imagine how much has changed in the past nine years since Microsoft Office 2010 was released. Users may not be taking advantage of the many useful features that the new version of Office provides. Let’s look at my 10 favorite features now available in Office 2016.
- In Word 2016, if you find yourself using certain features over and over, why click and search for them every time? Adding them to your Quick Access Toolbar will set them as shortcuts, just one click away.
2. I don’t always want the myriad of options and menus in my view. Sometimes, I want as much screen space as I can get! Using the new Ribbon Visibility Settings at the top-right helps the user select just the right amount of word processing real estate desired.
3. Here’s a feature that surprises a lot of people: Word 2016 allows users to Open, Edit and Save PDFs. However, be aware that after editing PDFs in Word 2016, the default save format is .DOCX. So, you will need to remember to Save the file type as .PDF to retain that format.
4. Also, do not confuse the useful “Tell Me” assistant with the old Help feature! The Help feature in Word 2010 provided instructions for specific actions, but still left it up to the user to follow those instructions correctly.
In Word 2016, just type what you want to do in the “Tell Me” assistant, and suggested actions will be listed. Click the one you want, and the corresponding action will take place automatically. No need to memorize exactly where each command is buried!
5. In Excel 2016, the newest enhancements are major time-savers, especially the Quick Analysis feature. When you highlight a group of cells, and a small box appears – this is the Quick Analysis option.
When clicked, a series of suggestions are presented, offering what to do with the cells: Sum, Average, Charts, Tables… Just hovering your mouse over the options provides previews even before committing to a selection.
6. If you want to apply an equation to multiple cells, Excel 2016 makes it really simple. When selecting a cell, hover the cursor over the bottom-right corner of that cell. You’ll notice the cursor becomes a back Plus (+). Now, click and drag to highlight other cells you want you to apply the same equation to. Done.
7. Sometimes, a report will be exported to Excel as unsortable raw data. It’s nice… but to really make the data useful, convert a section of cells into a sortable Table.
Just click the first column heading, and then click the Format as Table option in the Home tab. Then, you can sort by all the column headings.
8. In PowerPoint 2016, there are useful options from the “presenter view” – F5. There’s no need to bring your own laser pointer and batteries since Office 2016 has one built in! Click the Pen icon to select the laser pointer, a highlighter, or a pen to customize the presentation.
9. Outlook 2016 has a Quick Access Toolbar that requires no clicks to see the info! Hover the cursor over the Calendar, Contacts, & Tasks icons to sneak a peek at their content without losing sight of your Inbox.
10. There’s also a bit of fool-proofing built in as well. If you try to send an email with a word containing “attach” in it, Outlook 2016 will notify if you forgot to include an attachment to the message. This helps to avoid the inevitable embarrassment of accidentally sending those attachment-less messages!
Of course, it goes without saying that these features are just the tip of the iceberg. These highlights, however, will certainly help you harness more profitability from your Office 2016 applications. Want to learn more of the helpful features in Office 2016 that you might not be leveraging? Contact us at firstname.lastname@example.org. We are happy to help!