Tips for Working Remotely with Microsoft Teams

With the COVID-19 outbreak becoming a pandemic, companies are aggressively exploring working remotely as an option to help reduce the spread of the virus. How can Microsoft Teams help your employees be productive remote workers? Here are some tips for working remotely with Microsoft Teams:

  1. Start with a Team. Teams are a collection of people, content, and tools surrounding different projects and outcomes within an organization.
  2. Persistent Chat. Group chats and one-on-one chats are all preserved in Teams. This allows users to collaborate even if they are not all present at the same time.
  3. Use Consolidated Calendars. Teams integrates with your Exchange calendar, so you can see all of your information in one place.
  4. Secure Document Management. Teams is the hub of collaboration and ties your Office 365 applications together. Share and co-author documents like Word, PowerPoint and Excel based on your team needs.
  5. Task Management. Use Microsoft Planner to assign tasks to your team members to track projects and keep everyone on the same page.
  6. Teams Voice. With Teams Voice you are connected anywhere. The Teams client can be installed at home, on your cell phone, as well as your tablet so you can make and receive calls from anywhere you have internet access.
  7. Conference Calls. Bring together both internal and external stakeholders for large-scale scheduled meetings or for quick, ad hoc conversations to brainstorm new ideas or hash out an existing problem.
  8. Add Video. Add video to your meeting to have:
    • Better communication. In lieu of face-to-face meetings, do the next best thing.
    • Increased productivity. With higher levels of interaction comes faster results.
    • More personal interaction. Facial expressions and non-verbal cues are not lost.
  9. Record Meetings. This way no one misses the essence of a meeting. NOTE: meetings can be transcribed allowing you to search a recording for a specific discussion topic

Start simple. Try creating a 2-person Team for an executive and their assistant. They will be able to track communication using persistent chat. By sharing files and presentations, they will be more productive. An assistant can take meeting notes in a shared OneNote notebook in Teams. This is a simple creative way to get people on the same page.

Based on feedback we received in our Teams 201 – Practical Use Cases webinar, we know many of you want to leverage Teams for better project management. We can help get you started or give you more tips for working remotely with Microsoft Teams. Contact us at info@peters.com to learn more!