Lotus Notes to Exchange Online – It’s Time

by | Dec 13, 2017 | Collaboration | 0 comments

Everything has its time. For your Lotus Notes deployment, sadly, the glory days are long past. Years ago, this caped superhero met and exceeded your needs as both a groupware mail system and an app platform. Unfortunately, time has passed it by, and these days you can find it hunched over the police scanner, listening for new IT needs that it can no longer fulfill.

This superhero needs an update. It’s time to migrate to a modern email system and app platform, like Office 365’s Exchange Online and SharePoint online. Remember, there is a lot of organizational knowledge trapped in that system. Don’t let it stay trapped in an old system that is well past its prime. Peters & Associates can help you retain that information, and guide you to a better place for it.

Migrate to Exchange Online

Peters & Associates has the expertise you need to get your data out of Notes and into Exchange Online. We can:

  • Build a plan for the mailbox migration, including how to deal with Notes features that don’t translate well to Exchange Online, such as encrypted items, hotspots, doclinks, and other Notes proprietary data.
  • Plan for co-existence during a prolonged migration period, so that users in Notes can still collaborate with users on Exchange Server, and vice versa.
  • Plan for the best end-user experience throughout the project, to minimize the hassles inherent in all migrations.

Office 365 – Untether yourself from Domino, stop maintaining multiple directories

  • You have many choices to view your mailbox, and it’s accessible from anywhere. You can use the full Outlook client, or use Outlook Web App.
  • Migrating your apps from Domino to SharePoint lets you work where you want—all you need is a web browser and an Internet connection.
  • Secure access to your Office 365 data couldn’t be easier. You are no longer dependent on maintaining your Domino directory AND your Active Directory—everything is tied back to AD. No more managing multiple systems.

Your mail system can still do great things. Or… it can keep listening to police scanners. Your choice.

Since migrations can be tricky characters, I jotted down some prior offenders we’ve wrestled to the ground so you can wear the cape for your organization including:

  • Coexistence – depending on the organizations size and need for interoperability, tools usage can be a friend or foe.  Our efforts have been helping organizations determine their need for tools (or not), recommendations, and when appropriate design and staging.
  • Directory Sync – As you know, Notes maintains its own directory. We have used scripts and/or tools to get entities moved or replicated, setup foreign directory settings, and prepare attributes such as UserPrincipalName and DisplayName.  We accommodated needs for hidden objects and determined a suitable schedule for the Offline Address Book (OAB).
  • Mail flow – we established forwarding, DNS records, and forward mail to and from Exchange or Office 365 as part of message flow. Internally, we typically also setup SMTP relays with associated DNS changes.  We also worked on spam including high-confidence and blacklisting as well as allowing internal.
  • Performance – we work through scale and forecasted bottlenecks with throttle settings, performance testing and mock uploads. We put historical mail (Archives) on separate passes and inserted quality checks to make sure processes went smoothly.
  • Scheduling – if desired, we can populate or push/pull schedule availability for coexistence during migration. We also have experience replicating Personal Address Book (PAB) information and take caution to move over often-desired Distribution Group functionality as well as moderators / approvers.

Like most projects, the overall project success is determined by meeting or exceeding employee expectations.  The coordination, “T –“ communication, and issue resolution is the backbone of the effort.  If you get into any issues corralling the offenders or just want to be “Super” for your organization, give us a shout at info@peters.com and we’re happy to help.