Collaboration is essential to the success of any organization. Today’s workforce is mobile and global, but staying connected across time zones and devices requires a method for collaboration. Microsoft Teams offers that space, providing communication tools, simple file-sharing and integration with Office 365. Implementing Microsoft Teams requires planning around security.
Is your organization ready to manage Microsoft Teams security? Here are a few factors to consider.
#1. Who Can Create Teams?
Team creation is a balancing act. Limiting team creation might slow down collaboration, while letting anyone create teams could lead to an unwieldy number of teams. As you decide who can create teams, you can also choose whether to allow guests to be added to teams.
#2. Naming Teams
Naming conventions might not seem like a high priority; however, having an established way to name teams helps with organization and preventing duplication. Naming conventions also help your IT staff quickly identify teams and apply the appropriate policies.
#3. Team Expiration, Retention and Archiving
Many sectors require data retention and archiving. You can set expiration dates for teams and archive teams that are no longer active. Archiving teams makes them “read-only,” so relevant data can still be referenced. It preserves information from a “point-in-time” view, which is sometimes required for legal purposes. Consider whether you want to specify an expiration date for teams and how you want to approach retention and archiving.
#4. Auditing and Reporting
Teams also offers auditing and reporting tools, which vary by license. For example, Compliance Content Search can search through Teams data and export relevant data for compliance reporting. E-Discovery identifies, collects and produces relevant information for investigations. Consider which auditing and reporting capabilities are essential for your organization.
#5. Microsoft Teams Security
Microsoft Teams is built on Office 365’s advanced security. It enforces team-wide and organization-wide two-factor authentication and encrypts data in transit and at rest. Files and notes are also encrypted. You can tailor Microsoft Teams security through your Microsoft 365 security center to support organizational policies.
There are many decisions to be made when it comes to managing Microsoft Teams. This is where working with an experienced, certified Microsoft Partner can be valuable. At Peters & Associates, we’re deeply experienced in helping organizations implement and customize Microsoft Teams in a way that makes sense for them. We get to know your organization and your users in order to make recommendations for governance, security and compliance.
We’re offering a series of webinars to help organizations like yours learn what sets Microsoft Teams apart, how it enhances security and how you can prepare your organization to implement Teams. Click here to sign up for our webinar series, and feel free to contact us for more information on Microsoft Teams.