Is My Organization Ready to Implement Microsoft Teams?

by | Jan 30, 2020 | Collaboration | 0 comments

Microsoft Teams is a collaborative hub that seamlessly combines the productivity tools of Office 365. It simplifies virtual meetings and instant messaging, making it easy to securely share files and reach decisions from wherever you are. As with the adoption of any new technology, it’s essential to make sure your organization is ready. Here are a few factors to keep in mind as you implement Microsoft Teams.

Devices

Ultimately, Microsoft Teams will only work as well as the devices it’s deployed on. Low-quality headsets and webcams will have a negative impact on the user experience. Noise filtering and echo cancellation improve sound significantly, and an up-to-date device reduces latency and improves the user experience.

Further, consider encouraging employees to download Teams on their phones and personal devices. The more accessible the application, the better teams will be able to communicate and collaborate on the go.

Meeting Environment

Nearly everyone has experienced a virtual meeting where one of the attendees was joining from a less-than-ideal location. Life happens, of course, but creating the right environment can make everyone’s virtual meeting experience better.

Make sure you have a conference room or space that has a strong and reliable internet connection, and consider mounting a TV that participants can use to project video calls. When using conference rooms for virtual meetings, be conscious of the microphone and camera placement, and try to minimize ambient noise.

Tip: Carpeted rooms are usually better suited for virtual conferences than rooms with hard surfaces and floors, which amplify echo.

Network

As you think about how to implement Microsoft Teams, keep in mind the three types of traffic involved:

  1. Data traffic between the Office 365 online environment and the Teams client.
  2. Peer-to-peer real-time communications traffic.
  3. Conferencing real-time communications traffic.

To support seamless virtual meetings and communication, your internal network performance and connection to Office 365 is critical. To optimize traffic flow consider:

  • Latency. Microsoft recommends RTT latency of <100ms from the client to Microsoft edge and <60ms from the customer edge to Microsoft edge, assuming your sites and the Microsoft edges are on the same continent.
  • Packet loss. This directly impacts audio quality. Microsoft recommends <1% during any 15s interval from the client to Microsoft edge and <0.1% during any 15s interval from customer edge to Microsoft edge.
  • Packet inter-arrival jitter. Microsoft recommends <30ms during any 15s interval from the client to Microsoft edge and <15ms during any 15s interval from customer edge to Microsoft edge.
  • Bandwidth. Bandwidth recommendations vary from 30 kbps for peer-to-peer audio calling to 1Mbps/2Mbps for HD group video calling.

Review Microsoft’s full set of Teams performance recommendations here.

Is your network ready to meet these requirements? What needs to be reconfigured to meet these requirements?

Getting your organization ready to implement Microsoft Teams can be daunting. A knowledgeable, certified Microsoft Partner can help you assess your readiness for implementation. At Peters & Associates, we’re deeply experienced in assisting clients in implementing Microsoft Teams in a way that makes sense for their organizations and their budget.

We’re offering a series of webinars to help organizations like yours learn what sets Microsoft Teams apart, how it enhances security, and how you can get your organization prepared. Sign up for our webinar series now to reserve your spot!

As always, please feel free to contact us for more information on Microsoft Teams and our other solutions.